Server and data-centre refresh
Rack servers, processors and memory for agency data-centre and virtualisation refresh.
State and local government
Buy on PO, against your solicitation - line-item, in writing.
Hardware procurement for state and local government, agencies and municipalities. Send the solicitation, bid tab or part list; we return a line-item quote with the reference number on it and tell you in writing where we cannot comply.
- US distribution
- Solicitation-referenced quotes
- Documents on request
- No contract vehicle claimed
Concept render - illustrative scene, not a photograph of our inventory or facilities.
Quote
solicitation-referenced, line-item
Format
bid-tab line items, freight separate
Vehicles
no contract vehicle claimed
Documents
W-9 and registration on request
Big Sky Dynamics is a US B2B hardware distributor. Public buyers get a written, solicitation-referenced quote and the documents we actually hold - no contract vehicle or set-aside claim we cannot evidence.
What we source for public sector
Category coverage for a data-centre refresh, a network replacement or a multi-site endpoint rollout.
Storage and backup
Primary storage and backup targets quoted to your capacity and warranty requirements.
Networking, optics and security
Switching, routing, optics, wireless and security appliances for agency networks.
Endpoints and peripherals
Desktops, laptops, monitors and docks for agency staff, quoted per site or per role.
Racks, power and UPS
Racks, PDUs, UPS systems and cooling for closets, comms rooms and data halls.
Multi-site delivery and deployment
Phased delivery across sites, with rack, staging and on-site install quoted as separate lines.
What we hear from public buyers
The evaluation is decided on compliance and paperwork as much as on price.
Bid tabs should not be re-keyed
Send the bid tab or line-item structure and receive a quote in the same shape, with unit price, extended price and freight separated.
The solicitation reference matters
The quote references the solicitation or bid number you give us, so the evaluation trail points back to your document.
Vendor onboarding has a checklist
W-9, business registration, resale or tax-exemption documentation on request. If a document is not ours to hold, we say so before you spend time on it.
Delivery has to land where the PO says
Delivery options are stated on the quote. Dock delivery with appointment scheduling can be quoted where the carrier supports it, tracked and confirmed against the PO.
How a first order runs
One path for every order, whether it is a single part or a rack build. Nothing is charged on the site.
01
Send
Send the part list, bill of materials or solicitation. We confirm part numbers, quantities and any required documents.
02
Written quote
You get a written quote within one business day: line items with unit and extended price, freight, validity, terms, and availability with an as-of time.
03
Purchase order
You issue a PO against the quote reference. We acknowledge the order and re-confirm availability and lead time before it ships.
04
Ship and invoice
Delivery is tracked against the PO. A branded invoice follows with ACH/wire remittance instructions - Net 30 on approved credit, first orders prepaid.
A quote request is not an order and nothing is charged on the site.
Procurement, documents and terms
What the quote carries, and what we do not claim.
Solicitation-referenced quote
The quote references the solicitation or bid number you give us, with unit price, extended price and freight shown separately so it can be evaluated against your bid tab.
Documents on request
W-9, business registration and resale or tax-exemption documentation are provided on request. Tell us the required forms with the requirement and we confirm what we can provide in writing.
Contract vehicles and set-asides: what we do not claim
We are not a GSA schedule holder and we do not claim a state, cooperative or contract vehicle, or a small-business set-aside certification, unless we confirm it in writing for your specific solicitation. If a vehicle does not cover your purchase, we say so before you spend time on it.
Written substitutions only
Part numbers are confirmed in writing. A substitution needs your written approval and an equivalence statement describing what changed.
Terms, validity and payment
Quotes are valid 30 days unless the quote states otherwise. Standard terms are Net 30 on approved credit; a first order is prepaid by ACH or domestic wire.
API and EDI for procurement systems
A partner API covers quote creation, order conversion and branded PDFs. EDI 850/855/856/810 and punch-out/OCI-style integration can be scoped on request.
Security and compliance
What we commit to for the data you give us, stated plainly - including what we do not claim.
- Administrative access to our systems requires multi-factor authentication and least-privilege, role-based permissions.
- Data in transit is encrypted with TLS; data at rest in our systems is encrypted with AES-256.
- Access to buyer order data is limited to the people who need it to quote, fulfil, invoice or support the order.
- We do not use buyer data to train AI models, and we do not sell it.
- If we confirm a security incident that affects buyer data, we notify affected buyers without undue delay.
- For live opportunities we complete security questionnaires and provide our security overview, insurance certificates, W-9 and tax documentation.
- Order data is handled under the controls above. Records retention, public-records requests and any agency-specific security requirement are confirmed with your procurement office before the order is placed.
We do not hold formal security management, payment-industry or healthcare certifications, and we do not display certification marks we have not been awarded. We handle data in a GDPR-aligned way and will discuss a healthcare business associate arrangement where an engagement requires one.
Proof, not promises
Real captures and exact-text diagrams of the surfaces the quote runs through. No customer names, logos, testimonials or performance metrics are shown, and no prices are printed on these pages.
Send the solicitation or bid tab
Send the requirement, the required forms and the solicitation number. We return a line-item written quote within one business day - or tell you where we cannot comply.
Related
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Questions buyers ask
Are you on a state or cooperative contract vehicle?
We do not claim a contract vehicle we are not on. Send your state, cooperative or agency requirement and the solicitation number; the desk confirms in writing which vehicles we can sell through - or says we cannot before you spend time on it.
Can you quote against our bid tab, IFB or RFP?
Yes. Send the bid tab, IFB or RFP line items and we return a line-item quote in the same structure with the solicitation number referenced, freight shown separately, and anything we cannot meet as specified flagged.
Can you provide W-9 and registration documents?
W-9, business registration and resale or tax-exemption documentation are provided on request. Other documents are confirmed in writing before you issue a purchase order.
Are you a certified small-business or set-aside vendor?
We do not claim a small-business designation or set-aside certification unless we confirm it in writing for your specific solicitation. If your evaluation requires a certification we do not hold, we say so up front.
Do you support EDI or punch-out?
A partner API covers quote creation, order conversion and branded PDFs. EDI 850/855/856/810 and punch-out/OCI-style integration can be scoped on request; the starting path is API or email, with no new entitlements on our side to begin.
How is freight handled?
Freight is its own line on the quote. Dock delivery and appointment scheduling can be quoted where the carrier supports it, tracked and confirmed against the purchase order.